Substitute+Folder

= Substitute Folder =





















**How to Create Your Own Sub Folder**

**1. Label the Outside of Your Folder** On the outside of the folder is a sticker with my name on it, my room number and the main office phone number. Our secretaries are amazing. They are truly two of the nicest women I have ever met. They included the following note; “Thank you for providing Roosevelt __ Middle School  __ with your subbing expertise. If there is anything we can do to assist you today, please don’t hesitate to call the Main Office .” How welcoming is that?

Our classroom keys are kept inside our folders in a small envelope. This way the substitute teachers can use the key and place them back inside the folder. (Your school probably has a policy on passing out keys; this is how our school chooses to pass them out.) The information sheet is similar to the table of contents in a book. It provides the basic information such as my name, my home phone number and my cell phone number. (I added a note saying I will respond to text messages.) Below the contact information is a section that titled “Where to find…” This tells where to find items such as lesson plans, seating charts, and crisis manual. All of these items can be found on my desk. If you aren’t sure of how to get your lesson plans to your substitute teacher, look for an article later this week where I will share my secret. There is a “If you need help..” section that has other teacher’s names and phone numbers as well as a list of reliable students. There is also an “Attendance Procedure” section where I explained how they can take attendance. (Most of this information is included in detail in the following pages of the folder.)
 * 2. Include a Classroom Key**
 * 3. Include an Information Sheet**

**Sections of my Sub Folder:** I created an Art Studio Update form that I leave for substitutes to fill out. It is a quick form so they can let me know where the students left off. This gives me an idea of how much progress my students made on their project or what activities they worked on. Here is an example of my Art Studio Update form:
 * 1) On the left side of the photo are the Art __ Studio Update __ (see sample below) form and my classroom key.
 * 2) The center of the folder is the information sheet and on the far right is a crisis information sheet.
 * 3) The first page of this section is my daily schedule.
 * 4) The second page is a list of reliable students. I choose two students per class. I will switch out this page next quarter and replace with new list.
 * 5) The third page discusses my seating chart information. Here is what I wrote on this page. “See the clipboard on Mrs. Reinken’s desk for seating chart information. Students need to sit in their assigned seats. If you would like to make comments regarding the seating chart, please use the post it notes. Please don’t write on my seating chart.” Sometimes my students try to tell substitute teachers that they’re allowed to move seats, so this clears the confusion about that. I write on my seating chart in pencil to allow for changes to be made in seats. Last year I had a substitute teacher write on my seating chart in pen and it drove me crazy. The post it notes will allow them to make their own notes
 * 6) Classroom Management section: Inside this section I included information about attendance, chairs (my students take down and put up), where their artwork is stored, how I expect the floors and counters to look at the end of class, my policy on gum, my policy on talking, and how many minutes to give for cleanup. I also included information about my behavior expectations and included the dates I have morning and after school duty.
 * 7) Early Dismissal/Late Start Section: This section contains our early dismissal and late start schedules. You could include any other information that pertains to early dismissals or late starts in this section.
 * 8) Body/Blood Fluid Exposure: This section has a hand out summarizing the precautions when dealing with bodily fluids.

You can also include some lesson plans or one day projects that students can work on. http://www.theartofed.com/2012/09/10/creating-a-substitute-teacher-folder-for-your-art-room/